A typical ratio of alcohol to serve at a wedding is ⅓ beer, ⅓ liquor, and ⅓ wine. This means that if you have 100 guests at your reception, you will need about 30-40 glasses of wine per hour. There are about 4 glasses of wine in a bottle, which means you will end up needing about 8-10 bottles of wine per hour.
How much wine do people typically drink at a wedding?
- The typical bottle of liquor for mixed drinks can make 18 cocktails. The typical bottle of champagne makes 8 glasses. The typical bottle of wine makes 5 glasses. A safe estimate to make is that each guest will consume 5 drinks on average during the wedding.
- 1 How much wine should you allow per person for a wedding?
- 2 How do you calculate wine for a wedding?
- 3 How much red or white wine for wedding?
- 4 How much alcohol should I buy for my wedding?
- 5 How much wine do I need for 25 guests?
- 6 How do you calculate drinks for a wedding?
- 7 Is it cheaper to buy your own alcohol for a wedding?
- 8 How many bottles of wine do you need for a 200 person wedding?
- 9 How much alcohol do you need for 100 guests?
- 10 How many bottles of wine do you need for a wedding of 100 people?
- 11 How many bottles of wine are in a box?
- 12 Buying Wedding Wines: What to Get and How Much
- 13 The Guide to Buying Wedding Wines
- 13.1 How much wine to buy for a wedding
- 13.2 What Kind of Wines Should I Buy?
- 13.3 The Red Wine
- 13.4 The Champagne Toast Wine
- 13.5 Summer Weddings love dry Rosé
- 14 How Much Wine Do I Need for a Wedding?
- 15 How Much Wine Do you Need for your Wedding? We’ve Made a Handy Calculator to Help You Work it Out!
- 16 Buying Wedding Wine: How Much Is Enough?
- 17 This is the Best Wedding Alcohol Calculator
- 17.1 1. Figure Out How Long Your Wedding Reception/Cocktail Hour Will Be
- 17.2 2. Calculate How Many Drinks Come in a Bottle You’re Serving
- 17.3 3: Decide What You Want Your Alcohol Mix to Be
- 17.4 4: Compile Your Shopping List
- 18 How Much Wine for a Party or Reception?
- 19 Three Options for Your Bar
- 20 Other Considerations When Buying Wine for a Wedding
- 21 Don’t Forget the Toast!
- 22 Let the Experts Help You Plan How Much Wine to Get for Your Wedding Reception
- 23 Wedding Alcohol Calculator + Everything You Need To Know
- 24 Know Your Crowd (Before you Hit Your Alcohol Calculator)
- 25 What Are Your Expectations?
- 26 How Do I Buy ALCOHOL For My Wedding? (And can You Hit Me With A Wedding Alcohol Calculator)
- 27 Beer and Wine Bar (And modified FULL bar)
- 28 Use a Wedding Alcohol Calculator
- 29 KNOW YOUR CROWD
- 30 remember your time and location When Using your Wedding Alcohol Calculator
- 31 Some notes About Glassware
- 32 discuss Signature Cocktails
- 33 (Non) Alcohol Calculator: For Kids and former bartenders
- 34 Communication is Key
- 35 get liability insurance (if you need it)
- 36 know your dram laws and state liquor laws
How much wine should you allow per person for a wedding?
A good ‘rule of thumb’ is to allow 2-4 glasses of wine, per person attending. A standard bottle of wine will give 5 generous glass pours. Once you know how many bottles you will require, you can then work out a budget for how much you will spend on wine for your wedding.
How do you calculate wine for a wedding?
How much wine to buy for a wedding. Take the number of guests and divide by 2.15 for how many bottles to buy. So let’s say the wedding will have 100 guests. If you divide the number of guests by 2.15, you should expect to get about 46 bottles of wine for the event.
How much red or white wine for wedding?
A basic rule of thumb is to figure each 750 ml bottle of red or white wine will provide approximately five 5-oz. servings. When deciding the number of wine bottles to purchase, buy more wine than you think you need. Calculate on the basis of five glasses, rather than six, per 750-mL bottle.
How much alcohol should I buy for my wedding?
As a starting point, we recommend estimating the crowd will consume one drink per person per hour, or about five drinks over the course of the evening. Some will drink less, obviously—but some may drink more. Read on to find out how much alcohol you’ll need to properly stock your wedding bar.
How much wine do I need for 25 guests?
Using our example of 25 guests and their roughly 113 drinks, that means you should plan to have: Wine for about 67 drinks (11 bottles) Roughly 28 bottles or cans of beer (two 12-packs and a 6-pack) About 2 bottles of spirits.
How do you calculate drinks for a wedding?
As a general rule for an evening reception, you can estimate that your guests will have 2-3 drinks during the first hour of your reception and one drink per person per hour after that.
Is it cheaper to buy your own alcohol for a wedding?
1. Buy Your Own Booze. Buying booze at your go-to spot is a lot cheaper than purchasing drinks directly through a caterer. If your venue and caterer let you supply your own liquor, wine, and beer, you can hand-select your favorite brands without breaking the bank.
How many bottles of wine do you need for a 200 person wedding?
200 GUESTS: 140 bottles of wine. 350 bottles of beer. 30 bottles of liquor (750 ml) 40 bottles of champagne for toast (optional)
How much alcohol do you need for 100 guests?
How much alcohol do you need for 100 guests? For a 4 hour party with 100 guests, you will need approximately 400 drinks: 160 beers, 144 glasses of wine (29 bottles) and enough for 96 individual cocktails (amounts will depend upon what type of cocktail you serve).
How many bottles of wine do you need for a wedding of 100 people?
So, for 100 guests, you would need 200 glasses (at two glasses each), which translates into 34 bottles. There are 12 bottles in a case, so you’ll need three cases (36 bottles).
How many bottles of wine are in a box?
An average box of wine is equivalent to four bottles of wine. If you compare the prices, you will notice that a box of wine does not cost as much as four bottles of wine.
Buying Wedding Wines: What to Get and How Much
If you’re purchasing your wedding wines on your own, you’ve already made the most important step ahead by taking the time to learn more! Learn which wines are most suited for special occasions such as weddings, as well as how much wine to have on hand. Finding the proper wine for your wedding is a terrific idea because it will enhance the overall experience.
The Guide to Buying Wedding Wines
It is already the wisest move ahead to be interested enough to find out more about wedding wines if you are purchasing them yourself. Learn which wines are most suited for special occasions such as weddings, as well as how much wine to have on hand at any given moment. Choosing the proper wine for your wedding is a fantastic idea because it will enhance the overall experience.
How much wine to buy for a wedding
Calculate the number of visitors by dividing it by 2.15 to determine how many bottles to purchase. So, let’s suppose there will be 100 people attending the wedding. The number of people divided by 2.15 equals the number of bottles of wine needed for the occasion, which is around 46 bottles. Make certain that you order by the case when you place your purchase. Just so you’re aware, this works for any and all types of events. A total of $700 ($15 x 46 bottles) will be spent on wine for 100 guests at a rate of $15 a bottle.
You’ll have to decide which is more important: a decent bottle of wine or a bouquet of flowers.
This offer expires on January 31!
Read on to find out more
- Weddings in the fall, winter, and spring During the fall, winter, and spring, people prefer to consume more red wine during indoor weddings than during the summer. For this style of wedding, a mixture of around 50% red wine would be appropriate. Weddings in the summer and in the outdoors People will consume more white wine on hot days, according to the experts. Consider a blend that has 30 percent of each of the three types of wine. You may also consider pouring rosé, especially if you’re providing fish or seafood
- But, this isn’t required.
If you’re offering cocktails, you may save up to 30% on your purchases. Inquire About Discounts on Cases When you purchase multiple cases, most merchants will give you a 10-15 percent discount.
How much wine for a Champagne Toast?
Divide the total number of guests by 7 to 9 to get a rough estimate (7 for sparkling wine fanatics and 9 for standard). If everything goes as planned, you should have enough sparkling wine to serve everyone a half-glass of bubbles for the toast.
What Kind of Wines Should I Buy?
The toast will be made with sparkling wine, but the remainder of the wine is entirely up to you! Take into consideration the following:
- Those who will be in attendance (non-drinkers, teenagers, elderly relatives)
- If you’re having fatty meats for supper, a full-bodied red wine might be a good choice. Think about having fish as the main course and opting for rosé or light red wine as your’red’ drink
- Otherwise, you’ll be drowning in red wine. Consider the season of year, the time of day, and the theme (black tie, casual, tropical, etc.) of the event.
The Red Wine
Red wine is a traditional crowd pleaser, and it will account for around 50-60 percent of the total cost of a wedding wine buy. Fortunately, if you find yourself with an excess of this wine after the wedding, you can just store it and enjoy the remainder later on in life. Finding the ideal red wine to serve as a “crowd-pleaser” is a lot of fun. Here’s what we think is best. Purchase 5 prospective wedding wines within your budget and invite your friends to taste test your wedding wines. After that, cast your vote for your favorite!
Take into consideration alternatives to traditional varietals like as Cabernet Sauvignon, including varieties such as Nero d’Avola, Primitivo, Petite Sirah, Touriga Nacional, and Monastrell, to get the most for your money.
Learn aboutAwesome Value Regions for Wines Under $15
Options for Red Wine between $15 and $20 In this pricing range, you can pretty much get everything you want in terms of variety. Even so, try visiting growing wine areas (such as those listed above) in order to locate higher-quality wines. If you’re searching for crowd-pleasing wines, Cabernet Sauvignon, Merlot, Syrah, and Malbec are all good choices. Options for Red Wine between $20 and $30 High-quality American wines are readily available in this selection. Tempranillo from Rioja, Chianti, and Super-Tuscans as well as matured wines from southern France (such as Corbieres or Côte du Rhône) are all excellent places to start your research.
$30+ Choose wines from your favorite locations and consider how the wine will go with the meal you’ll be serving them with.
The Champagne Toast Wine
Despite the fact that the Champagne toast is essential, most people will not consume more than a half-glass of sparkling wine. So, unless all of your wedding guests are true Champagne connoisseurs, you won’t need to purchase quite as much as you may think. You just need enough wine fill glasses halfway; approximately one bottle for eight to ten persons. Make use of your surplus funds to purchase higher-quality wines!
- If the toast will take place during the day or outside, select fragrant sparkling wines such as Prosecco, Cava, or sparkling Rosé. For a toast that will take place at night or inside, choose a richer-styled sparkling wine such as Blanc de Noirs, Blanc de Blancs, Italian Mettodo Classico, or traditional French Champagne
- Otherwise, use a lighter-styled sparkling wine such as Prosecco.
Learn toMaster the Champagne Toast
A lighter, zestier white wine may be a better choice unless you’re a die-hard fan of strong, buttery, oaked Chardonnay. This is because lighter, zestier white wines are simpler to match with a variety of dishes and tend to be better value for the money. White Wines with a Spicy Twist Look for white wines such as Sauvignon Blanc, Vinho Verde, unoaked Chardonnay, Verdejo, and Pinot Grigio to complement your meal. These wines will be a hit with your guests, and they are especially appropriate for summer wedding receptions.
For the rest of the world, there are fantastic Chardonnays from the Hunter Valley in Australia and the Sonoma Valley that will make you grin.
Summer Weddings love dry Rosé
Dry Rosé is one of the most rapidly expanding categories of wine purchasing in the United States. You might choose this option if your main entrée is salmon or if your reception will feature a large selection of fish. Additionally, rosé wines pair well with a broad range of cuisines, including Mexican, Indian, Sushi, and Thai dishes, among others.
How Much Wine Do I Need for a Wedding?
Do you want to include wine in your wedding reception? When it comes to money, the most crucial thing to know is how much you’ll require. There are a variety of elements to consider when determining the appropriate amount of wine, beer, and liquor for you and your guests, including the kind of venue, food, number of guests attending, budget, and other considerations. the image’s source One of the first items on your checklist should be determining whether or not the venue will allow you to bring in your own alcoholic beverages to consume.
- It is important to remember that these fees may be pricey, with some towns charging up to $20 per bottle in some cases.
- If the venue allows you to bring alcohol (and you have the means to pay the corkage fee), you’ll want to start by deciding what kind of bar you’ll be setting up.
- Is it just possible to drink beer and wine?
- Alternatively, how about a restricted open bar?
Let’s start with the assumption that you’re solely serving wine. As a result, be sure to provide sparkling, white, and red wines to your guests in such instance. (If you are interested in having ONEHOPE serve at your wedding, please see ourWeddings page for additional information.)
- Sparkling: This wine is often served as a toasting wine. In a conventional 750ml bottle of sparkling wine, there are six full glasses of sparkling wine, and experts often recommend two glasses of sparkling wine each person. As a result, for 100 people, you would require 200 glasses (at two glasses per person), which equates to 34 bottles of wine. Since each case contains 12 bottles, you’ll need three cases (for a total of 36 bottles). Wines, both white and red: In the summer, while attending an outdoor wedding during the day, people tend to drink more white wine, whereas at night, when steak is given, they tend to drink more red wine. It is reasonable to assume that each of your visitors will have one glass of wine every hour and that the majority of white and red wines are consumed in the same quantity by most individuals. With five glasses per 750ml bottle of wine, you’d need 400 glasses for a wedding reception with 100 attendees and a four-hour time span. That’s 80 bottles of wine (40 white and 40 red), or slightly more than 6 cases of wine. If you plan on bringing your own wine, try shopping at warehouse clubs such as Costco and Sam’s Club to get the greatest prices possible on your purchase. Also, keep an eye out for deals in the marketing of local wine shops and supermarkets. Do you want to get your wine from ONEHOPE Wine instead of a chain store? Not an issue at all! You may serve our wine at your wedding and also give it away as wedding favors to your guests, all while donating a portion of the proceeds to one of our charitable partners through our foundation. It is also possible to donate an additional percentage to a charitable organization of your choosing. Put us in touch with the venue and we’ll handle the rest. More information may be found on this page. As a last option, you might want to consider utilizing The Alcohol Calculator, a helpful online tool that will assist you in determining how much wine you’ll need for your wedding reception depending on the size of your gathering as well as the cost of the wine itself Furthermore, always remember that it is preferable to drink too much wine than not enough. A easy formula to use to manually determine the amount of wine you will need for your wedding includes the following information: the number of people who will be attending your wedding and the period of time they will be drinking. Suppose you have 100 visitors and they would be drinking for around 3 hours. The calculation would be as follows: A hundred visitors multiplied by three glasses each hour (we’ll presume this is the meter) equals 300 glasses of wine. One bottle of wine equals six glasses, thus 300/6 equals fifty bottles of wine. 12 bottles equals 1 case of wine, therefore you’ll need a bit more than 4 cases of wine for this project. Ideally, a case each of red, white, and sparkling would be best, with 3 cases of sparkling being the most expensive. Remember that this is based on the assumption that your visitors would only be drinking wine and for a short period of time, so it’s always a good idea to round up and add a couple additional cases. If you’re drinking beer or another beverage, keep this in mind while making decisions.
Let’s make things a little more interesting now. Take, for example, the scenario in which you wish to provide more than simply wine to your visitors. If you intend to serve solely beer and wine, a decision that is often more popular on the west coast than the east, simply lower your wine order by 25% from the amount specified above. When offered the option between wine and beer, around 75% of visitors will choose wine, so you should organize your event appropriately. Make up for the expected 25 percent of attendees who consume alcoholic beverages by using the same calculations as described above.
- If you serve two drinks every hour (a total of 50 drinks) during the course of a four-hour event, you will need to account for 200 servings.
- Finally, if you intend to have a full bar, you will need to budget for hard liquor, mixers, and garnishes, among other things.
- Additionally, offering a restricted, or reduced, open bar is both more cost-effective and more appropriate, as providing a fully stocked bar for a four-hour event is unaffordable and unnecessary.
- The following are the most often encountered: Consider using basic mixers such as cranberry and orange juice, cola or club soda as a base for your cocktail.
- Regarding volume, anticipate that 50 percent of your visitors will consume only wine, with the remaining 50 percent ingesting a mixture of beer and spirits.
- Last but not least, a word of warning.
- For a function of your size, you’ll want to make sure that self-serve alcohol is permitted, and you’ll want to find out whether you’re legally permitted to return unopened alcohol once the event is over.
- If something goes wrong as a consequence of the alcohol you gave, you might be held accountable for any damages or injury expenses that occur as a result of your actions.
- ONEHOPE Wine at your wedding may be found on ourweddings website if you would like further information.
How Much Wine Do you Need for your Wedding? We’ve Made a Handy Calculator to Help You Work it Out!
When it comes to weddings, one of the most often asked questions is “How much wine do I need for my wedding?” and we’re thrilled to be able to share the solution with you now. Because we can’t tell you precisely how many bottles of wine you’ll need for your seated lunch (it depends on a variety of factors, including the number of people you’re expecting and your desire to be generous!
), we’ve devised a simple formula to assist you in figuring it out for yourself. Photograph courtesy of Paula O’Haravia One Exceptional Day
How Much Wine Do I Need for my Wedding? A Simple Formula
We want to make things simple here at One Fab Day, which is why we’ve developed a formula that is straightforward to apply, regardless of how confident you are in your mathematical abilities! For the formula to work, you’ll need two pieces of information:
- In this case, the total number of persons who will be dining at the dinner, including you and your spouse, is indicated by the number of guests. There is no need to make adjustments for youngsters, non-consumers, alcoholic beverage drinkers, beer drinkers, heavy drinkers, or any other group. Wine Allocation Per Guest: This number shows the amount of bottles of wine you would like to be served to each of your guests. This question is frequently answered with a half (or half and half, depending on your calculator) bottle per person, but the actual answer is highly dependent on how generous you want to be and the drinking culture in your social group. It is recommended that you serve two-thirds (or.66) bottle of wine per person if your guests are really ardent wine drinkers and you want to ensure that everyone receives enough wine, with a little bit extra to go around. It may be more appropriate to use 1/3 (.33) if your group isn’t very alcoholic and you anticipate a large number of non-drinkers in attendance
- Nevertheless, 1/3 (.33) may not be as effective in this situation.
(Number of Guests) x (Amount of Wine Allotted to Each Guest) = (of Bottles of Wine Required) Example 1: There will be 150 guests at the wedding reception who will be seated for supper. There are a lot of wine enthusiasts in the gathering, and you’d like to be extremely generous with your offerings. 150 divided by two-thirds equals 100 bottles 2nd example: There will be 275 persons seated for supper at the wedding reception on Saturday. It’s a diverse group of people, and you want to make sure you serve just enough wine to get everyone through the meal.
- One more piece of advice: if you’re not satisfied with your results, we propose increasing them by 10%.
- In our experience, most couples are more concerned with not underserving their guests than they are with overspending on their wedding.
- It’s also a good idea to inquire about the policies of your venue and/or wine suppliers about unopened bottles.
- Photograph courtesy ofKristian Leven Photography/One Fab Day.
How Much Wine Do I Need for my Wedding? Red Wine Vs White Wine
Once you’ve determined the number of bottles of wine you’ll need for your wedding reception, you’ll need to determine how many of those bottles should be white wine and how many should be red wine, among other things. You may even include rosé in the mix if the wedding is taking place during the warmer months. A 50/50 split is recommended as a very broad, general guideline, however keep in mind that the following elements must also be considered:
- Because of the temperature, white wine is more popular in the summer and red wine is more popular in the winter. The food: your venue and/or caterers will be able to assist you in determining whether red or white wine will be the most appropriate pairing for your meal. Identifying your visitors’ preferences: you may be aware that your guests, on the whole, prefer one type of wine over another.
Credit for the featured image goes to: shuttersnap through Unsplash. Looking for ideas for food and drink for your wedding reception? Clickhere! RECOMMENDS
Buying Wedding Wine: How Much Is Enough?
When it comes to purchasing wine for your wedding, the issue of “How many bottles do we need?” is constantly on everyone’s mind. This question has a lot of elements that influence the answer, so we’ll go through them in detail and also provide you with a simple wine-buying calculator to aid you in your decision. The amount of wine to purchase will be determined by your caterer, but everybody who is organizing a wedding wants to know how much it is going to cost before making any purchases. We’re providing you with some tools to help you prepare so that you’re not taken by surprise by the data when they come out.
Factors Impacting the Number of Bottles to Buy
- It goes without saying.but truly, while not everyone enjoys wine, the vast majority of your guests will raise at least one glass in salute to you. The first step in determining the total number of bottles of wine required is to determine the number of guests. The Age of Your Guests– In general, a younger crowd consumes more alcoholic beverages than an older one. (Don’t you think that speaks something about knowledge coming with age?) Depending on the age of the majority of your visitors, you may want to consider increasing the quantity of beverages served per person for the first one or two hours of the party
- Approximately one glass of white wine and two glasses of red wine are provided every multi-course dinner, according to the standard estimate. In general, a buffet-style meal will necessitate a smaller wine service. It is important to consider the time of day if your event begins before 5pm, or if you will be providing alcoholic beverages such as whiskey or beer. 12 bottle of wine per person for a 3-hour time is recommended. Make a 10 percent increase in your initial estimate if you’re daring enough to allow guests to serve themselves.
A good rule of thumb is to assume that each 750 mL bottle of red or white wine will yield around five 5-oz portions, depending on the kind. When determining the amount of wine bottles to purchase, acquire a larger quantity of wine than you anticipate using. Calculate on the basis of five glasses per 750-mL bottle rather than six glasses per bottle. Considering that glasses of sparkling wine or Champagneare often smaller than glasses of table wines, it’s reasonable to estimate that you’ll receive eight glasses of sparkling wine from an abottle.
- The approximate number of servings per bottle of table wine is determined by the size of the glass used to pour the wine into.
- When determining the amount of wine bottles to purchase, keep in mind that a glass should not be filled more than half way.
- Always plan for overages and keep a supply of additional bottles on hand.
- Make sure to verify with the wine retailer before making a purchase to determine if unopened bottles of wine may be returned for a refund.
BEER will be preferred by 30% of those polled. Drinks that are mixed will be preferred by 20% of the population. In the case that you do not intend to serve mixed drinks at your event, you should predict that 60 percent of your visitors will drink wine and 40 percent will drink beer.”
Calculate the Bottles of Wine You Need for Your Wedding
Using this method, you may estimate how many bottles of wine you will need to purchase for your wedding reception. Based on the amount of hours your event will last, this is what you will be charged. Please print and bring this PDF Wedding Wine Estimator with you to the wine shop or to your appointment with the caterer. Drinks per guest =D Number of guests =GDrinks per guest =D
- A drink per hour equals two drinks
- Two hours equals three drinks
- Three hours equals four drinks
- Four hours equals five beverages, and five hours equals six beverages.
Purchase a total of 5 bottles of 750 ML each of GxDx and 0.6 of Dx. Example: 90 guests times 5 drinks every hour for 4 hours = 450 guests multiplied by half that number (half of 450) equals 270 guests multiplied by five equals 54 guests. Download our WINE BUYING CALCULATOR and print it off to bring with you when you go wine shopping. To determine how many wine bottles to purchase for a wedding, purchase slightly more than you will need and allow for tiny overages: calculate on the basis of five glasses of wine per 750-mL bottle rather than six glasses per bottle when purchasing wine.
A good rule of thumb is to always be generous while never being demanding.
Add Custom Wedding Wine Labels to Your Bottles
Purchase a total of 5 bottles of 750 ML each of GxDx and 0.6 of Dx Using the above example, 90 guests times 5 drinks every hour for 4 hours equals 450 guests multiplied by half that amount equals 270 guests multiplied by five equals 54 guests Download our WINE BUYING CALCULATOR and print it off to bring with you when you go wine shopping! When determining the quantity of wine bottles to purchase for a wedding, purchase slightly more wine than is required to account for modest overages: calculate on the basis of five glasses of wine per 750-mL bottle rather than six glasses of wine per bottle of wine.
Being generous while without being pushy is a wonderful rule of thumb to follow.
This is the Best Wedding Alcohol Calculator
Trying to figure out how much alcohol you’ll need for an open bar wedding is so difficult that there are wedding alcohol calculator applications, graphs, and spreadsheets that have been developed to try to assist you. Because we find most of them to be a little more complex than they need to be, we’re going to attempt to break it down for you in the most straightforward way we can without creating a powerpoint presentation for you. LOL. Apaige Photography captured this image. OK. So, depending on the quantity of guests you’re expecting, here’s the most fundamental wedding alcohol calculator facts you’ll need to know.
- The following items will be provided: 70 bottles of wine, 175 bottles of beer, 15 bottles of liquor (750 mL), 20 bottles of champagne for toast (optional), and
150 GUESTS ARE INVITED:
- The following items will be provided: 105 bottles of wine, 266 bottles of beer, 22 bottles of liquor (750 mL), 30 bottles of champagne for toasting (optional), and
The following items will be provided: 105 bottles of wine, 266 bottles of beer, 22 bottles of liquor (750 mL), 30 bottles of champagne for toasting (optional),
- Thirty-five bottles of liquor (750 mL)
- Forty bottles of champagne for toasting (optional)
- 140 bottles of wine
- 350 bottles of beer
- 140 bottles of champagne for toasting (optional)
What was our thought process behind that? As a reminder, the math is as follows:
1. Figure Out How Long Your Wedding Reception/Cocktail Hour Will Be
It is reasonable to assume that guests will consume two drinks during the first hour of the open bar and one extra drink during each subsequent hour. The entire length of a wedding reception will vary (you can read more about how long a wedding reception should behere), but for the sake of this guideline, suppose it will be 5 hours (1 hour for your cocktail hour and 4 hours for dinner and dance) in duration. Consequently, for a 5-hour cocktail hour/reception, that’s a total of 6 drinks per person, which is what a lot of wedding websites will propose.
CHECK OUT THIS OTHER POST: How to Host the Best Backyard Wedding Ever No, it is not expected that individuals will consume seven drinks per person, and of course not everyone will drink two or even one, but you must account for the number of times servers may pick up a half-full drink or someone’s drink is misplaced while dancing.
Extra bottles of wine that remain unused after the wedding may be given as hostess or Christmas presents, and you won’t have to worry about running out of booze because you didn’t purchase enough to begin with.
2. Calculate How Many Drinks Come in a Bottle You’re Serving
- One serving is equal to 5 glasses of wine in a 750 ml wine bottle (including champagne)
- 12 cocktails in a 750 ml spirit bottle
- And of course, one serve is equal to one bottle of beer.
This was one of the most informative and straightforward recommendations I could find online about how many servings a bottle of alcohol of various sizes may hold.
3: Decide What You Want Your Alcohol Mix to Be
To be clear, we’re going to presume you’re having a complete open bar for the sake of this post (if you’re not, don’t be concerned.) We’ve got you covered (see section below). Whereas websites like Total Wine encourage you to use a ratio of 50% wine drinkers, 30% beer drinkers, and 20% spirit drinkers, we believe it is safer to say 50% of guests want wine, 25% beer, and 25% want the hard stuff; however, keep in mind that you are the only one who knows your guests better than anyone else. Because there were a lot of wine and spirit drinkers at my wedding, I would have made the cocktail 60 percent wine, 30 percent alcohol, and 10 percent beer, to accommodate the majority of guests.
For 100 guests:
50% of attendees = 50x(Number of Drinks Required According to Total Hours) = 7=350/(Number of Glasses per Bottle of Wine) = 5 (50 percent of guests)
=70 bottles of wine needed
(25 percent of guests) = 25X(number of drinks required based on total number of hours spent) = 7
=175 bottles of beer needed
25% of visitors = 25X(Number of Drinks Required based on Total Hours) = 7=175/(Number of Servings per 750ml bottle of liquor) = 12
=14.5 (round up to 15) bottles of liquor needed
(5 glasses of champagne per bottle of champagne divided by 100 visitors) = 5 glasses of champagne per bottle of champagne
=20 bottles of champagne needed
So, to summarize, for 100 visitors, you would require:
- The following items will be provided: 70 bottles of wine, 175 bottles of beer, 15 bottles of liquor (750 mL), 20 bottles of champagne for toast (optional), and
Only Having Beer and Wine?
It goes without saying that if you’re simply serving beer and wine, the percentages you’ll need for each will automatically increase up in proportion. In this case, you would most likely estimate a 60-40 wine and beer mix, which would result in the following values for your calculations: While the figures in the wedding alcohol calculator above are only estimations, I advise you to consider the size of your guest list when making your calculations. Is it true that they are heavy drinkers? Increase each of those figures by a couple of bottles.
Reduce the intensity by one or two notches.
This wedding alcohol calculator is not intended to be a definitive reference; rather, it is intended to serve as a starting point for you to determine how much alcohol to serve your guests.
In the event that you plan on employing the wedding alcohol calculation formula that we developed above, the shopping list for it is provided below.
4: Compile Your Shopping List
OK. So here’s where I believe the most difficult component of all wedding alcohol calculators lies: calculating the amount of alcohol consumed. How much of each spirit should be obtained? A basic complete bar should have vodka, gin, rum, tequila, and whiskey, as well as other spirits. Then consider adding a bottle or two of your favorite bourbon, scotch, brandy, or any other specialty spirits that you enjoy sipping. For reference, here’s a well-rounded list you can use to figure out how much vodka to whisky you’ll need for a party of 100 people, assuming you purchase 15 bottles of booze.
If you’re having an evening wedding, you’ll want to provide a variety of wines, with a preference for reds if you’re giving a reception. Wine A simple to comprehend ratio of what sorts of wine to order for a wedding or other event is provided below by Folly:. Weddings in the fall, winter, and spring: During the fall, spring, and winter months, people prefer to consume more red wine during indoor weddings. For this style of wedding, it is customary to have a wine mix that contains around 50% red wine.
Consider a blend that has 30 percent of each of the three types of wine.
Consequently, if you’re purchasing 70 bottles of wine, your shopping list for an evening wedding reception inside would look something like this:
- If you’re having an evening wedding, you’ll want to provide a variety of wines, with a preference for reds if possible. Wine A simple to comprehend ratio of what sorts of wine to buy for a wedding or other event is provided below by Folly:. Weddings in the autumn, winter, and spring: In the fall, spring, and winter, people prefer to consume more red wine during indoor weddings. In general, for this style of wedding, a mixture of around 50% red wine is preferred. Having a wedding in the summer or in the open air: On warmer days, individuals would drink more white wine at weddings held outside. Consider a blend that has 30 percent of each of the three wine types. However, if you’re offering fish or shellfish, you might want to consider providing rosé as an alternative to the white wine. Consequently, if you’re purchasing 70 bottles of wine, your shopping list for an evening wedding inside may look something like this:
CHECK OUT THIS OTHER POST: Wedding Budget: Where to Save and Splurge
A combination of three different varieties of beer is ideal. If that’s the case, I’d go with one pilsner, one lager, and one India Pale Ale (and try to make at least one of those mainstream enough for your Uncle Joe to enjoy, like a Miller Lite).
If you’re crafting specialty cocktails, you’ll want to be sure to stock up on all of the ingredients, including mixers (and, of course, any specialty cocktail-specific ingredients). Also, garnishes are a must-have for any cocktail bar. When employing a bartender service (which is required by most venues), it’s frequently easier to let them supply the basic mixers and garnishes, as well as other items such as glasses and napkins, rather than having to worry about them.
In terms of mixers, plan on having the following for 100 guests:
- 12L of club soda or seltzer
- 6L of ginger ale
- 8L of Coca-Cola
- 8L of Diet Coca-Cola
- 12L of Lemon-Lime Soda
- 12L of lemon-lime soda 6 liters of tonic water 3 quarts of whatever juice you desire (you should at the very least include orange, cranberry, and grapefruit)
- 3 quarts of water
- 2 bottles each of sour mix, grenadine, simple syrup, and bitters
- 2 bottles each of grenadine, simple syrup, and bitters
- 1 bottle of dry vermouth and 1 bottle of sweet vermouth
- Drinks: 10 liters Club Soda or Seltzer, 6 liters Ginger Ale, 8 liters Coca-Cola, 8 liters Diet Coke, and 8 liters Lemon-Lime Soda A total of 6 liters of tonic water You may use any juice you choose (but at the very least, orange, cranberry, and grapefruit) to make 3 quarts of total juice. 4 glasses with 2 bottles of sour mix, grenadine, simple syrup, and bitters
- 2 bottles of grenadine
- 2 bottles of simple syrup dry vermouth (one bottle) and sweet vermouth (one bottle).
Phew. Okay, this post has turned out to be far longer than we anticipated, and I’m confident that there is a great deal more information we can include in future pieces. In the meanwhile, are you planning an open-air DIY wedding bar for your guests? If so, please tell us how much you’re receiving for it in the comments section below, as well as which wedding alcohol calculator you used and enjoyed. While we only link to items and services that we believe you will enjoy, some of the links on our site are monetized to help us keep the lights on.
All of our opinions are entirely our own.
Listen to the Woman Getting Married Podcast
Trying to figure out how much wine to buy for a wedding or party might seem like an insurmountable challenge. You may be concerned about not purchasing enough wine and having the party run out of booze after a couple of hours of festivities. Nobody, on the other hand, wants to spend their entire budget on drinks that they don’t actually need. Although it appears to be an intractable challenge, there is a formula that consistently produces the desired results. Here’s how to figure out how much wine you’ll need for your wedding or celebration:
How Much Wine for a Party or Reception?
Keep in mind that some of your visitors will not be consuming alcoholic beverages. For some, a single glass of wine with their supper may be enough to satisfy them. In general, older audiences consume less alcoholic beverages than younger audiences. It is true that certain people are more exception than the rule, and you know if your grandmother can finish a bottle of Merlot in record time. Make your plans based on the number of attendees and their beverage preferences. As a result, arrange for each drinker you intend to attend your party to consume one drink every hour, or one drink every two hours.
Three Options for Your Bar
When it comes to preparing the alcohol menu for your event, you have three main options: 1.) A fully stocked bar Consider hiring a full-service bartending business for your event if you intend to provide a full bar. For most individuals, the cost of attempting to supply a complete bar on your own and purchasing all of the necessary liquors, mixers, and garnishes is prohibitively expensive, not to mention the inconvenience of shopping for and storing everything. It is worthwhile to hire a professional to manage a complete bar for you.
Plan to provide a handful of the most popular liquors, along with basic mixers and garnishes, for the modified (self-serve) full bar for your event. In this example, the redesigned full bar menu appears like this:
- Liquors such as vodka, whiskey, and gin are available. Club soda, orange juice, and a clear soda pop (such as ginger ale) are all good mixers. Sliced lemons and limes serve as garnishes. A range of wines and beers are available
In the case of a modified full bar, you should anticipate that half of your visitors will only drink wine. A approximate divide between beer and liquor will be made up of the remaining half of the population. Examine the following example to determine how much wine you’ll need for a party that includes a modified full bar.
- If you have 100 visitors who will consume alcoholic beverages, about 50 of them will consume wine. A five-hour party equals 250 glasses of wine
- If your party lasts five hours, that is a total of 500 glasses of wine. In order to serve 24 people, you’ll need 63 bottles of wine
- Each bottle holds four glasses
- Each case of wine has a total of twelve bottles. When estimating the number of cases you require, round up to the nearest whole number
- In this case, you should offer six cases of wine. If your wedding reception is taking place in the summer (and maybe outdoors in the heat), white wine will be consumed in greater quantities than red wine. (In fact, we recommend include a glass of rosé on the menu for each summer gathering.) Anticipate guests to drink more red than white during a winter wedding
- If it’s an outdoor wedding, expect visitors to drink more white than red.
3.) Only wine and beer will be served. If your visitors are not large users of alcoholic beverages, you should concentrate on giving a wonderful selection of high-quality wine and beer. In this case, it is reasonable to predict that around three-quarters of your visitors will consume wine, with the other quarter requesting beer. Let’s use our wine calculator to estimate the cost of a bottle of wine for a group of 100 people.
- A party with solely wine and beer will have around 75 people who will drink wine. It is estimated that 375 glasses of wine will be consumed at your event, which equates to 94 bottles, which is equal to eight cases of wine.
Other Considerations When Buying Wine for a Wedding
The average number of people that drink wine at a gathering is 75. It is estimated that 375 glasses of wine will be consumed at your event, which equates to 94 bottles, which equals to eight cases of wine.
Don’t Forget the Toast!
The toast is another another element to keep in mind. The size of champagne flutes compared to wine glasses is vital to remember if you plan on serving champagne or sparkling wine for the toast. It is possible to get seven to nine glasses of sparkling wine out of a single bottle, and many non-wine drinkers would participate in this toasting custom, according to experts.
Let the Experts Help You Plan How Much Wine to Get for Your Wedding Reception
Toss in the toast as a last point to remember. The size of champagne flutes compared to wine glasses is vital to remember if you’re serving champagne or sparkling wine for the toasting ceremony. This toasting custom should provide seven to nine glasses of sparkling wine from a single bottle, and many non-wine drinkers will join in on the fun.
Wedding Alcohol Calculator + Everything You Need To Know
Another item to keep in mind is the toast. The size of champagne flutes compared to wine glasses is vital to remember if you’re serving champagne or sparkling wine for the toast. One bottle of sparkling wine should provide seven to nine glasses, and many non-wine drinkers will join in on this toasting custom.
Know Your Crowd (Before you Hit Your Alcohol Calculator)
Preface this information with the caveat that only you are familiar with your audience before we get into the meat of the matter. For this article, I chatted with Nicky Beyries, Bar Director at Foreign CinemaandLaszloin San Francisco, who has over five years of expertise coordinating events, to obtain some tips on how to go about purchasing alcoholic beverages for your wedding. She underlined the necessity of getting to know one’s neighbors. “First and foremost, compile an accurate and authentic list of all of your wedding guests.
Every piece of information you can provide is beneficial; if your guests like red wine or Bud Lite or fine bourbon, or if Uncle Tommy has his Chardonnay served at a specific temperature, these are all things to consider ahead of time.” If half of your visitors don’t drink, make the necessary adjustments.
In addition, consider your geographic region (or, in the worst case scenario, your entire nation).
This is a guide to best practices and general knowledge, with some assistance in the arithmetic department from a real wedding alcohol calculator, but it is intended to be flexible enough to let you to make changes as you see appropriate.
We’ve also put together a printable checklist for your wedding bar (below) that you can print off and bring with you to the shop to ensure that you don’t forget anything (even ice!) during your big day.
What Are Your Expectations?
Preface this information with the caveat that only you are familiar with your audience before we get to the meat of the matter. With over five years of expertise coordinating events, I chatted with Nicky Beyries, Bar Director at Foreign CinemaandLaszloin San Francisco, to obtain some tips on how you should go about purchasing alcohol for your wedding. In her speech, she stressed the significance of getting to know your neighbors. “First and foremost, compile an accurate and authentic list of your wedding guests.” Truthfulness is essential in this situation; some wedding guests consume little alcohol while others consume a great deal.
Have a beer reception instead of a wine reception if your guests prefer beer over wine.
Finally, you know best what your family and friends are expecting from you, as well as what you value the most in your life.
We’ve also put together a printable checklist for your wedding bar (below) that you can print off and bring with you to the shop to ensure that you don’t forget anything (even ice!) throughout the planning process.
How Do I Buy ALCOHOL For My Wedding? (And can You Hit Me With A Wedding Alcohol Calculator)
You can’t make a full bar on your own. There are three fundamental sorts of wedding bars: the traditional, the modern, and the unique.
- The options are: beer and wine alone
- Full bar
- And a hybrid of the two that I’ll term modified full bar.
If you have your heart set on creating a complete full bar, such as the type you would find in a real bar, I do not advocate following the DIY path. The events ambassador for Lo-Fi Aperitifs and Quaker City Mercantile in California and Pennsylvania, Chase Osthimer, shares his thoughts on the subject: “It’s easy to get caught down in the idea that you have to give everything, and that’s just not true.” I’m a huge believer in focusing on a few things and doing them really well—I believe that, in the end, visitors will feel better taken care of and that you will be able to serve things properly rather than hastily.” There’s no way an alcohol calculator is going to function at a pub when there are twenty different types of drink.
- Instead of spending the majority of your cash on half the stock at your local liquor shop, collaborate with a professional bartender service and the location you’ve chosen.
- In case you’re wondering how to figure out how much alcohol you should have at your wedding, these are the steps you should follow: Make a decision on what you will be serving.
- While on the East Coast, you may discover that there is an expectation of a full bar, or at the very least a modified full bar, and other parts of the nation may have their own expectations about what will be served at a party.
- “I think a beer and wine only bar might work extremely well for a wedding,” says Nicky Beyries, a wedding planner.
- I believe it is more essential to make certain that you have strong, easily available, and identifiable alternatives and that you stock up on more of each specific option, rather than simply having more options.
- Without a doubt, before you start making calculations, think about what you truly want to offer your guests, and then work your way backwards from there, starting with our wedding alcohol planner.
- Listed below are the items you’ll want to be certain you’ve got: When selecting alcoholic beverages to fill your bar, consider your target audience.
- Is this a legitimate group of whiskey connoisseurs?
- There’s also the matter of beer and wine, which you’ll need whether you’re setting up a modified full bar or a beer and wine only bar.
But, once again, know your audience.) Juice (typically orange or cranberry), soda (at least cola), tonic water, and club soda are all acceptable mixers. Lemons and limes are used as garnishes.
Beer and Wine Bar (And modified FULL bar)
Choosing at least two types of beer to provide variety is preferable; if you’re only serving beer and wine, Nicky Beyries recommends considering as many as four options for variety: “For example, a pilsner; an amber; an IPA; and a darker beer,” which could be anything from a stout to an imperial stout, or even a black lager. You will also need to think about whether to use bottles or a keg. Bottled beer can be more costly, and some people believe that the beer does not taste as fresh as it does in cans.
Also, keg leftovers are far more difficult to deal with and don’t last more than a day or two in the fridge.
While it is not necessary to provide more than beer and wine, Nicky Beyries suggests including “a sparkling wine, a white wine, a rosé wine, a red wine, or if you’re feeding a wine-savvy bunch, add an extra white wine and an additional red.” In the opinion of Chase Osthimer, if you decide to give two reds or two whites, make sure that they are unique from one another.
The amount of bubbles you’ll need per person and each toast is around 4–5 ounces if you’re serving it as a toasting option solely.
It doesn’t matter what people cheer with, because your marriage will still be recognized as valid.
Use a Wedding Alcohol Calculator
You may use this simple wedding alcohol calculator to find out how much to purchase for your reception. Simply tick the boxes next to the items you intend to offer, enter your guest count and the number of hours you want the party to last, and the alcohol calculator will tell you how much to order—which you can then change to meet your specific needs.
KNOW YOUR CROWD
Do you think these wedding alcohol calculator ratios are a little off? Is your entire extended family made up of folks who only drink beer, and only beer, and only beer, and only beer? Make sure to account for this! These ratios are intended to serve as a starting point, and they will not be appropriate for every group meeting. Here’s an example of a wedding invitation from a former APW employee. Our circle of friends and relatives is nearly completely comprised of beer and strong liquor consumers.
On Sunday morning, we found a case of leftover wine from the wedding reception. What about the beer and liquor? We were finished by approximately 10 p.m. on the second evening, which was a couple of hours beyond our “formal” wedding conclusion time.
remember your time and location When Using your Wedding Alcohol Calculator
What do you think of these wedding alcohol calculator ratios? If so, is your whole extended family made up of folks who only drink beer, all of the time, everywhere they go? This must be taken into consideration. These ratios are intended to serve as a starting point, and they will not be appropriate for every group setting. A recent wedding of an APW employee serves as an illustration. We are surrounded by people who consume beer or strong liquor nearly exclusively. So we purchased two kegs of beer, ten-ish bottles of liquor (excluding liquor purchased and provided by friends and family), and perhaps three cases of wine to serve fifty people over the course of two nights of partying.
What about the beer and booze, you ask?
Some notes About Glassware
It Is Important to Be Big When choosing your glassware, one thing to keep in mind is how much a serving size actually is, and how that will seem in the glasses you are using to serve it. Huge glasses will promote large servings, and the same can be said for formason jars, which are typically a full pint in size. As Nickey Beyries points out, “there has been a distinct trend towards enormous spectacles in recent years.” A two-ounce pour of whiskey (which is already generous) in a massive ten-ounce double rocks glass seems to be extremely tiny, causing diners to complain and bartenders to overpour to make up for it.
- In that glass, a full margarita would appear to be rather little!
- On average, wine glasses may hold anywhere from eight to twenty ounces of liquid (the estimate of four glasses per bottle in the infographic equals about six ounces per serving, so keep that in mind).
- Don’t be too stressed up with having a plethora of different glasses for your bar, specifically.
- “A full bar requires rock glasses, a soda glass (a pint glass may be used to act as a cold beer glass for those who want a cold beer glass), and a wine glass.
- If you’re going to use disposables, biodegradable glassware is a simple and relatively environmentally responsible choice.
You may also try giving each of your guests a single glass and urging them to drink from it during the whole party. When choosing this option, think of an unique approach to identify each guest’s glass as his or her own item. For a more traditional approach, use red cups and a Sharpie.
discuss Signature Cocktails
Adding one hour to your estimates if you are making a trademark cocktail is a good idea. Pretend everyone’s drink will be the trademark drink during cocktail hour and make sure there is enough for everyone to have one of those drinks. Then, using the figures from above, compute your signature drink independently from the rest of the numbers. This is applicable to either sort of bar. “We normally design one cocktail inspired by each member of the marriage,” explains Chase Daley, who specializes in unique cocktails.
Head over to this page for all you need to know about batching drinks, and for cocktail recipes that are specifically created for batching, consider this terrific book that you’ll be pleased to grab for every time you have a gathering (hint: it also makes a great gift).
(Non) Alcohol Calculator: For Kids and former bartenders
Every expert I spoke with was adamant about the need of providing appropriate non-alcoholic alternatives, which began with providing enough of water at self-serve stations, among other things. In the words of Chase Osthimer, “Always make water available for individuals to assist themselves, preferably at more than one station.” When customers have to go to the bar to obtain water, they become irritated, the lines become long, the bartenders become backed up, and it becomes a complete problem that can be simply resolved with a simple drink dispenser and a stack of glasses.” Non-alcoholic beverages are becoming increasingly excellent, and it’s always wonderful to have something available for individuals who don’t want to consume alcoholic beverages.
“Non-alcoholic beverages are quite popular, especially in the context of family events such as weddings,” explains Nicky Beyries.
“I love to make fun non-alcoholic drinks and I take great joy in finding everyone something they can enjoy,” he says, so don’t be afraid to ask about finding a fun non-alcoholic beverage that everyone will enjoy.
As far that the arithmetic is concerned, container sizes can vary, so we were unable to incorporate them in our wedding alcohol calculator.
Communication is Key
Not all of it can be accomplished by just utilizing an alcohol calculator and calling it a day. The significance of communication between your bar crew, catering team, and day-of planner was again emphasized by everyone I spoke with during the event. “There is no such thing as overcommunicating here,” explains Chase Osthimer. Get in touch with your caterer, bartenders, and event coordinator as soon as possible before the event since they will have a lot of details to iron out that will make the day go much more smoothly.” Nicky Beyries agrees, and he points out that a great deal of cooperation with catering can save time while also ensuring that your visitors get exactly what they desire.
If you want to have beverage stations at your event (say, coffee and tea stations, numerous water stations, maybe a mocktail station), any competent catering agency would be pleased to assist you in putting out a plan for them.
“Of course, everyone will want to make sure they have a glass of something to toast with,” says Chase Osthimer, “so make sure your bartenders get a heads up from your planner or DJ so they can prepare properly for a bar rush.”
get liability insurance (if you need it)
You cannot simply use an alcohol calculator and call it a day after that. The significance of communication between your bar crew, catering team, and day-of planner was again emphasized by everyone I spoke with. As Chase Osthimer explains, “There is virtually no such thing as overcommunicating here.” Prepare ahead of time by communicating with your caterer, bartenders, and event coordinator, as they will have a lot of details to iron out that will make the day go much more smoothly.” A lot of cooperation with catering may save you time and ensure that your visitors get what they want, according to Nicky Beyries, who concurs.
Due to possible communication breakdowns between the bar service and catering personnel, we aren’t always sure where the iced tea is or what kind of coffee is offered.” Any competent catering provider will be pleased to assist you in setting up beverage stations—for example, a coffee and tea station, numerous water stations, and maybe a mocktail station—for your event.
If you have any toasts planned, this type of communication will be essential at that time as well.
know your dram laws and state liquor laws
State liquor regulations are outdated and, at times, downright bizarre to navigate. Examples include the fact that it is illegal in California to return alcoholic beverages (I discovered this the hard/awesome way and have the cases of leftover champagne to prove it), and the fact that you cannot purchase alcoholic beverages on Sundays in various places. Dram Laws also differ from state to state and dictate who can be held accountable in the event of an accident involving alcohol. Given that we can’t possible foresee what challenges you could encounter in each state, we’ve included a link to a website where you can verify your state’s Dram Laws and ensure that you have all of the relevant information.
Did you do it correctly the first time, did you run out, or did you have a lot of liquor left over?